Manager, Audit and Supervisory Committee (ASC) Operation, ASC Office

2023-09-19 | po-021660

Company description

One of the top 10 largest pharmaceutical companies in the world by revenue

Responsibilities

Provide support to ensure the smooth operation of ASC for accounting audit: 50% ASC
Support actions related to accounting audit that come to the ASC. Under the direction of superior of ASCO, gather the accounting reports and financial statements from Global Finance, analyze it with relevant information to support an effective audit, and provide that information to the ASC.
Under the direction of superior of ASCO, gather and evaluate the information about audit results for accounting and internal control required for effective ASC’s audit from the independent auditor in a timely and appropriate manner.　
Collect information from global finance and related departments to assess the quality of the independent auditor and audit fee, and provide information to the ASC to form its opinion.　　
Assist in obtaining ASC approval for requests from the Global finance, such as non-audit services.　　
Support actions related to audit visit and fieldwork to BUs/BFs/BPs and subsidiaries efficiently conducted by ASC.　
Grasp the status of action plans and improvement of BU/BF/BP in response to audit findings, collect information with their cooperation, share ASC through ASCO member, and play a part in audit reporting.
Executive secretarial tasks: 50%
Be the point of contact for external Directors who are ASC members, and handle administration work for them to carry out their duties smoothly.　　
Arrange schedule and itinerary of ASC Directors to participate in the ASC, BOD and executive meetings in collaboration with CEO Office and Japan Regional Meetings and Travel team.　
Work with the stuff of TET and Board members, and provide appropriate meeting materials for ASC Directors in a timely manner.　
Provide support to ensure the smooth operation of ASC meetings, liaising with ASC Directors, setting up the meeting, preparing materials and interpreting arrangements.　
Responsible for general affairs of ASC Office including settlement of ASC and ASC members and miscellaneous duties such as equipment management.

Requirements

Background (formal education or work experience) in accounting ( Financial and Managerial), internal controls and audit is desirable
Having an experience in administrative work for a department head or group leader is better
Broad understanding of the company organization with over 3 years of experience is preferre
Native level Japanese and business level English (or greater)
Can continue to do the right thing as a matter of course based on our VALUES.
Always act while embodying the company , having high ethical standards , a righteous mindset and sense of mission that contribute to sustainable value enhancement, even in difficult circumstances of judgement
High interpersonal and communication skills capable of building up connections and relations efficiently with stakeholders , influencing without authority, challenging when appropriate , and treating everyone with courtesy and respect.
Work effectively cross functionally engage the stakeholder’s positive cooperation while building a win win relationship with trust , even if it is a complicated situation
Strategic enterprise thinking understand how the role contributes to the company’s overall goals and purpose take issues from the perspective of ASC member (pseudo management) with a high perspective that is comprehensive and neutral , a nd be able to tackle issues with a sense of ownership
Excellent listening skills -- open to receive other open to receive other opinions and feedback for improvement, obtain effective information by listeningeffective information, and utilize business improvement and selftilize business improvement and self--education.
Highly motivated, willing to solve problems and make an effort to absorb knowledge an effort to absorb knowledge of new of new business area and put it to practice actively.
Consistently demonstrates the ability to deliver result on time while managing multiple priorities.
Embrace diversity with inclusive mind set.
Always be be attentive, correctly read, analyze and interpret the change of rules, standards and regulatory information related to management including accounting, and leverage it in business.