Associate Director or Manager, Chief of Staff Office

2023-08-24 | po-021643

One of the top 10 largest pharmaceutical companies in the world by revenue

Manage day to day Chief of Staff Office responsibilities ensuring a smooth operation and coordination in GCA
Lead as a point of contact for GCA members and other stakeholders, representing the Chief of Staff Office and directly supporting the Chief Global Corporate Affairs and Sustainability Officer
Work with GCA Leadership Team (GCALT) and Finance Business Partner to monitor and track the budget spending vs plan
Lead GCA-wide strategic initiatives and employee engagement activities, including facilitation, troubleshooting stakeholder management and decision making
Contribute to key GCA priorities including corporate communications, sustainabilty, and public affairs
Lead preparation and facilitation of the GCA monthly meetings and Townhalls
Lead Chief Global Corporate Affairs and Sustainability Officer’s presentation development and coordination
Support Chief of Staff and Head of Global CSR and Partnership Strategy with additional tasks as needed

8+ years of experience
Business level of Japanese and English language skills required
Bachelor’s degree
Strong work ethic, integrity, credibility, and dedication to Takeda’s values and purpose
Ability to work in a self-guided manner and manage multiple priorities with demanding timelines
Strong interpersonal skills building successful relationships with key stakeholders internally and externally
Ability to operate in an ambiguous environment, with minimal supervision, strong personal drive and self-motivation
Outstanding project management skills to drive cross group initiatives and deliver on results
Flexibility and a willingness to lead a variety of assignments
Ability to stretch beyond comfort zone and challenge the status quo
Excellent listening skills and open to the feedback for improvements
Ability to execute with excellence and attention to details
Commitment to delivering operational excellence, bringing agility and smoothness to GCA’s operations
Embrace diversity with inclusive mindset
Openess to provide and receive feedback for improvements
A sense of humor
Working hours are global, involving some late night and early morning calls